You may heard the term “electronic visit verification” before, but what exactly does it mean? An electronic visit verification system (EVV) is a software solution that allows you to track the movements of employees. This gives you more control over your workforce and allows your home care business to save money on payroll costs. Here’s how electronic visit verification software works and how they benefit both employers and employees alike.
How does it work?
An EVV software is a powerful tool that allows businesses to automatically track employee time and attendance. Employees clock in and out, while their locations are tracked by GPS. The system keeps watch over the time they spend at each location, and automatically fills out the employee’s time card based on that information. The system also approves the employee’s time card for payment, which can be done online or through an app on their phone.
Why is this important in the first place?
You can increase your profits by ensuring that you’re paying each employee accurately—and thereby protecting yourself against fraud and litigation. Additionally, reducing the risk of noncompliance with state or federal regulatory requirements will help reduce unnecessary costs.
You can use this information to improve your business by tracking employee time which allows you to see exactly how long someone has been working on shift. This means that caregivers will be paid fairly for the hours they put in, no matter how many clients they work with at once or how much overtime is required. The system also allows supervisors to ensure all caregivers are making full use of their potential, so they can more easily determine if certain members need training or coaching to reach their goals more efficiently.
Employee time clock apps versus (EVV) systems
Employee time clock apps are different from electronic visit verification systems. The former track when employees clock in and out of work, but they do not record employee movements throughout the day—the latter does this. An EVV system allows you to monitor your caregivers’ movements with precision—and can even help you identify poor performers who may be slacking off during the day.
What are the benefits of using an EVV system?
The benefits of an EVV system are many. For instance, the time spent tracking down employees will be significantly reduced. When an employee is marked as being out of the office, that information is sent directly to HR and managers for more detailed follow-up. As a result, HR doesn’t have to follow up on every absence personally.
The system also makes it easier for companies to schedule workers—and therefore reduce labor costs—by taking into account their previous attendance patterns when creating schedules (as well as any other relevant factors). Home care businesses can also save money by spending less time on payroll management tasks like calculating hours worked.
Another benefit of utilizing EVV technology is that it helps reduce costs associated with healthcare, insurance, and training programs. This is done by eliminating unnecessary employee absences due to medical reasons not covered under FMLA laws (which require employers to provide paid time off for eligible employees who need it).
Saves business thousands in payroll
With EVV, you’ll be able to eliminate the need for expensive programs like paper time sheets and manual payroll processing. You’ll also reduce the risk of human error when entering data into your system and spend less time worrying about paying employees correctly. Another major benefit of EVV is that it enables employers to reduce their labor hours, which saves them money because they’re not paying overtime or hiring more people than they need
Conclusion
In today’s challenging health workplace environment, automation is becoming increasingly critical. Employees spend less time on the job than ever before—much of it unproductive or distracting. EVV systems help companies track each caregiver’s whereabouts during their shift and log their time accordingly, thereby saving businesses thousands of dollars in labor costs by cutting down on payroll errors and increasing productivity.
